At Little Oaks Pre School and Northchapel Primary School, we run a Breakfast and After School Club called Elm Club. The club is open from Monday to Friday, during term time (excluding inset days), and is available to children from 3 years old.

Breakfast 

In the morning, Elm Club children receive a healthy breakfast consisting of cereal, toast, breads, fruit, juice and milk. They may also have time to engage in free play activities before starting their school day. Breakfast club runs from 7.45 - 8.30am in Little Oaks Preschool.

After School

Elm Club after school commences at 3.15pm and finishes at 5.30pm. This includes a snack club at 4.15 to 4.30pm where children will be offered a drink and a small snack. Children are also able to join Elm Club at 4.15pm if they have been attending one of our after school activities clubs.

The children take part in a mixture of adult and child led activities and staff are on hand to support them with reading and homework as appropriate. Elm Club meets in Little Oaks Preschool.

Times and Fees Schedule

There is a saving in the rate for children attending for the duration of Elm Club After School i.e. 3.15-5.30pm – see below. There are no further reductions for children from the same family

Time	Club Type	Fees
7.45 – 8.30am	Elm Breakfast Club	£6.00
3.15 - 4.15pm	Elm Club After School - 1st Session	£6.00
4.15 - 4.30pm	Snack Club	£1.50
4.30 - 5.30pm	Elm Club After School - 2nd Session	£6.00
3.15 - 5.30pm	Elm Club After School - both sessions including snack club.	£11.50

Registration and Booking
Parents need to register and book through School Money - our online payment system. Please see our Before and After School Care Policy for further information or contact the Northchapel Primary School office. 

Little Oaks Fees Policy                                   September 2023

 

Opening Times

The current session times at Little Oaks pre-school are as follows from Monday to Friday:-

Morning 8.30-11.30, Lunch Club 11.30-12.15, Afternoon 12.15-15.15

Cost

The cost per session is £19.00

There is a 50p per session charge for snacks.

Lunch club costs £4.50 per day and children must also bring a packed lunch with a drink.

Payment

Bills will be emailed and sent through our online payment system at the beginning of each half term. Payment is due within two weeks and a reminder will be sent for any unpaid fees.

Fees can be paid by the following methods-

• School Money online payment system
• Childcare Voucher schemes

Fees are payable regardless of whether your child is able to attend or not, i.e. family holiday or illness.

If fees are still outstanding at the end of a half term your child’s place may not be kept open.

Leaving/ Changing Sessions

We require half a term’s notice if your child is leaving the setting, unless they are starting school. If you wish for your child to leave before the end of a half term, the remainder of that half term will still need to be paid for in full.

If you wish to change, reduce or add sessions, please discuss with us during the half term before, so that we can plan our staffing accordingly.

Forced Temporary Closure

In situations where we are forced to close temporarily due to factors beyond our control (e.g. Covid-19 lockdown) we will provide a credit or refund of 50% of the total amount of paid fees during the closure period. Funded sessions are non-refundable.

Free Entitlement Funding

In the term after their third birthday, all children become entitled to 15 hours per week of Government funded childcare over a period of 38 weeks. We will provide you with all the forms you need and the funding will come straight to us. Please ask in pre-school for further information on Free Entitlement Funding. (This does not include lunch club sessions or snack costs).

Some families will be eligible for 30 hours per week of free childcare and this is available for families where both parents are working (or the sole parent is working in a lone-parent family), and each parent earns the equivalent of 16 hours a week at the national minimum or living wage, and earns less than £100,000 a year. You can check your eligibility and sign up online at

https://www.gov.uk/30-hours-free-childcare

Some children may also be entitled to the ‘Two-year-old Free Entitlement’ which also provides funding for 15 hours per week. To find out if your child is eligible please look on West Sussex County Council website under ‘Free Childcare for 2 Year Olds’.

https://www.westsussex.gov.uk/education-children-and-families/childcare-and-early-education/free-childcare-for-2-year-olds/

Flexi Sessions

Flexi sessions are available on the days when there are spaces in Little Oaks. They can be booked in addition to your child’s fixed pre-school sessions. Bookings can be made online through the School Money system up to midnight the night before. There will be options to choose a morning, lunch club or afternoon session (subject to availability) and normal session costs apply.

• Children must be registered with Little Oaks and enrolled for at least one fixed session per week to access Flexi Sessions.

• Flexi Sessions can be booked and paid for on our online School Money system. We will also accept payment with childcare vouchers but bookings must be made via School Money.

• We are unable to use government Free Entitlement funding to pay for Flexi Sessions.

• Flexi Sessions are subject to availability, based on the adult to child ratio within each session.

• We are unable to swap fixed weekly sessions for a Flexi Session.

• Cancellations can be made up until midnight on the day before and a refund will be automatically credited to your account, if the place has been paid for. If the place is not cancelled within the time limit or your child does not attend the session, a refund will not be made.

• All payments will need to be settled by the end of each half term. If payments are still outstanding on the last day of each half term, your child may no longer be eligible to access these sessions.